1. Law regulations on passports

According to the provisions of Clause 3, Article 2 of the 2019 Law on Entry and Exit of Vietnamese Citizens, there are regulations on passports. Passport is a document owned by the state, issued by a competent Vietnamese agency to Vietnamese citizens for use in exiting, entering, and proving nationality and identity.

Also based on Clause 2, Article 7 of the 2019 Law on Entry and Exit of Vietnamese Citizens, specific provisions on the cancellation of ordinary passports are as follows:

- Ordinary passports issued to people 14 years of age or older will be valid for 10 years and cannot be renewed;

- Ordinary passports issued to people under 14 years old will be valid for five years and cannot be issued;

- Ordinary passports issued under simplified procedures will be valid for no more than 12 months and cannot be extended.

2. Responsibilities of the passport holder

According to the provisions of Article 23 of the 2019 Law on Entry and Exit of Vietnamese Citizens, the person issued with a passport will be responsible for:

- The passport holder is responsible for preserving and preserving immigration documents; Immediately notify the competent authority when your immigration documents are lost; Carry out new issuance procedures when immigration documents are damaged or personal information has changed; identifying characteristics; gender reassignment;

- Only one type of valid immigration document can be used for each exit or entry;

- Within 05 working days from the date of completion of exit and entry activities, the passport holder must return the diplomatic passport and official passport to the agency and passport manager according to regulations. under the law; unless there is a legitimate reason for the head of the agency to decide;

- When changing work agencies, you must report to the agency or passport manager where you move from and to to manage diplomatic and official passports according to the provisions of law.

3. Is there a penalty for losing a new passport?

According to regulations, within 48 hours of discovering a lost passport, the person who has lost their passport needs to report it to the nearest immigration management agency for the validity of the lost passport. If the person who loses their passport does not know it in time, they will be considered for administrative action. Specifically, based on the provisions of Article 8 of Decree No. 144/2021/ND-CP, only losing an ordinary passport but not notifying it to the competent state agency will be punished. Violation of regulations on exit, entry or transit, residence and travel:

- For foreigners traveling within the territory of Vietnam without carrying a passport, laissez-passer or valid international travel documents, documents issued to foreigners entering, exiting, or residing in Vietnam. residing in Vietnam or ABTC card, must be warned or fined from 300,000 VND to 500,000 VND;

- Loss of an ordinary passport without notification may result in a fine from 500,000 VND to 2,000,000 VND for the following acts:

+ Failure to notify competent authorities about the loss or damage of passports, laissez-faire documents, or valuable international travel documents; Documents issued to foreigners entering, exiting or residing in Vietnam or ABTC cards;

+ Untruthful declaration to obtain, renew, restore validity and report loss of passport or travel document; Make false statements to obtain valuable international travel documents, documents issued to foreigners entering and exiting Vietnam, or ABTC cards;

In addition, people who lose their passports without notification will be subject to additional sanctions such as: confiscation of evidence and means of administrative violations for prescribed acts or deportation of foreigners who commit such acts. administrative violations. At the same time, forced to return the illegal profits obtained from committing violations according to the provisions of law. Thus, fines are applied to administrative violations by individuals; For organizations that commit violations, the fine is 2 times the fine for individuals. Failure of a person who has lost their passport to notify the immigration authority on time is a violation of regulations on exit, entry, transit, residence, and travel and will be punished according to regulations. under the law.

Also according to the provisions of Article 15 of the Law on Exit and Entry of Vietnamese Citizens 2019, reporting lost passports is one of the important conditions to be granted a new passport. In the application to renew an ordinary passport, a lost report or notification of receipt of the lost passport report from the competent authority is required.

4. Procedures for reporting lost passport

The lost passport report file includes the following documents:

- Application for reporting loss of ordinary passport (form TK05). T

- For children under 14 years old, people who have lost civil act capacity, people with difficulty in cognition and behavior control who lose their passport, the report of lost passport will be submitted by the father, mother or representative. legally declare and sign on behalf of.

- Documents proving parenthood or legal representation in case of reporting loss of passport for children under 14 years old, people who have lost civil act capacity, or people with difficulties in cognition and control. behavior.

Step 1: Prepare documents

The application will include the above documents.

Step 2: Report lost passport:

- If a passport is lost in the country, within 48 hours from the date of discovery of loss, the affected person needs to report to the nearest immigration management agency according to regulations to cancel the passport's use value. mat is lost. When reporting, individuals need to present a valid ID card or citizen identification card for checking and comparison. If the report is sent by post, it must have confirmation from the Chief of Police of the commune, ward or town where the person permanently or temporarily resides.

- If your passport is lost abroad, you need to immediately report it to the nearest Vietnamese representative agency abroad and to the competent authority of the host country.

What is needed in the content of the report is information such as: full name, date of birth, permanent or temporary residence address, passport number, date of issue, time of issue and location of loss of passport. passport, reason for losing passport.

Step 3: Confirm the report

The immigration management agency, when receiving the report, will be responsible for: confirming the report to the person who lost their passport so that person can use it to request a passport reissue if needed; Implement the cancellation of the lost passport's validity.

Time to receive applications: from Monday to Friday every week and Saturday morning (For units that arrange to receive applications on Saturday morning); except on New Year's Day and holidays. Competent agencies receive and check documents; If the application is complete and valid, it will be accepted. In case the dossier is not complete and valid, the competent authority will guide the reporter to complete the dossier according to the provisions of law.

Step 4: Return results

The receiving agency returns a notice of receipt of the report to the sender.