1. Regulations on time to submit application for social insurance unit code

Procedures for granting social insurance unit codes or procedures for first-time social insurance registration for businesses are carried out in accordance with the provisions of law. Pursuant to the provisions in Point a, Clause 1, Article 99, Social Insurance Law 2014 regulations.

"first. The process of registering to participate in social insurance for the first time is as follows:

a) Within 30 days from the date of conclusion of the labor contract, employment or recruitment contract, the employer submits the documents specified in Clause 1, Article 97 of this Law to the social insurance agency. ”.

Thus, within 30 days from the date of signing the labor contract, employment contract or recruitment, the units must submit documents to be granted a social insurance unit code. After being granted a social insurance code, the unit can fulfill its obligation to pay social insurance and carry out transactions with the social insurance agency.

2. Procedures for issuing social insurance unit codes

After registering to participate in social insurance for the first time and being approved by the social insurance agency, the unit will be issued a social insurance unit code. Thus, the procedure for granting a social insurance unit code is the procedure for registering to participate in social insurance for the first time of that unit.

2.1 Procedures for participating in social insurance for the first time

Pursuant to Article 97, Law on Social Insurance 2014 and Article 23, Decision 595/QD-BHXH issued on April 14, 2017, regulations on the unit's first-time social insurance participation application include the following documents: :

• Declaration of participating units and adjustment of social insurance and health insurance information (Form TK3-TS).
• List of employees participating in social insurance, health insurance, unemployment insurance, labor accident insurance, and occupational diseases (Form D02-TS).
• List of information (Form D01-TS). Application for issuance of social insurance unit code - application for the unit's first participation in social insurance.

Note: In addition to the above documents, the unit needs to prepare the following documents as a basis for filling out information:

Labor contract.

Notarized copy of household registration book and ID card of the employee.

Procedures for issuing social insurance unit codes

Enterprises apply for a social insurance unit code and register to participate in social insurance for employees. The procedure for applying for a social insurance unit code includes the following steps:

• Step 1: The unit prepares complete documents to participate in social insurance for the first time according to regulations.
• Step 2: The unit submits the TK3-TS declaration to the social insurance agency of the district where the enterprise registered its headquarters.
• Step 3: Receive results via registered email address about being granted a social insurance unit code. Within a period of 1-7 working days, the Social Insurance Agency will issue a unit code.

After successfully registering the social insurance unit code, the unit can perform operations to report increases and decreases in labor. This unit code will be used throughout the unit's operation when working with the social insurance agency.

2.2 Carry out procedures for issuing social insurance unit codes through IBH electronic social insurance software.

In addition to the above procedures, units can apply for a social insurance unit code through the use of IBH electronic social insurance declaration software. With this approach, units will have many benefits such as:

• Applying for a social insurance unit code is quick and simple.
• No need to meet directly with the social insurance agency, no need to prepare paper documents, reducing cumbersome administrative procedures.
• Maximum savings in procedure time and costs.
• Minimize penalties for late participation.
• Receive quick response results, it only takes 3-5 days after submitting electronic documents on the software where the unit already has the social insurance code.
• For any advice on procedures for issuing social insurance unit codes or procedures for first-time social insurance registration for units/businesses via IBH electronic social insurance software, please contact your unit/business.